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Quickbooks gives a few different user access permission. The different user rights are below

1. Company administrator - These users have all access rights within QBO and to any other services your company is subscribed to. 
2. Regular or custom user - You specify what areas of the product the user can and cannot access. (limited to only certain options; you cannot pick and choose from each section). I'll get into this some more below.
3. Reports Only (QuickBooks Online 's version of Read Only access) - When these users log into QuickBooks Online, they see a special version that contains only reports. They can access any report (except for Payroll reports if Payroll is turned on),  if those features are turned on, but they cannot change or access any of the information they see in the reports. They do have the ability to create their own memorized reports, and they are free to create a group of reports as well.  Reports Only users can also drill down as far as a transaction report, but cannot drill down into the actual transactions. Reports Only users do not have access to the Activity Log.
4. Time Tracking Only - Time Tracking users see a special version that contains only time sheets and time reports for themselves. They have no access to any other feature within QuickBooks Online.
   

Note:   Time Tracking and Reports Only users do not count toward the company's total number of users. They're free, so go crazy with those users if you'd like!

With a regular or custom user, you can choose if you'd like to give them All or No access, access to Customer and Sale information, or access to Vendor and Purchasing information. Here's a breakdown of what those users can see and access:

Limited Customers & Sales Access Rights:  

Will provide them all access to:

• Add, edit, delete invoices, sales receipts, estimates, refunds, charges and credits.
• Create and delete statements.
• Receive payments from customers.
• Fill out time sheets for anyone.
• Add, edit, and delete customers.
• Add, edit, and delete product/service items (note: these users will NOT be able to edit product/service items used for inventory; for that, All Access Rights should be used).
• View customer registers.
• View customer and accounts receivable reports

Will not provide them any access to:

• Print checks, including refund checks, Paychecks and Liability Checks.
• Deposits or Journal Entries.
• Make bills and purchases billable to customers.
• View, add, edit, and delete accounts.
• View bank registers.
• Quantity tracking and other inventory management functions.
• Record sales tax payments

Note: Custom users can only access payroll and recurring transactions if set up with All Rights.

Vendors & Purchases Access Rights: 

Will provide them all access to:

• Enter purchase orders for vendors.
• Enter bills from vendors.
• Pay bills.
• Make bills and purchases billable to customers.
• Write checks.
• Enter credit card purchases.
• Add, edit, and delete vendors.
• View bank registers.
• View vendor and accounts payable reports.
• View Check Detail report.
• Print checks, except refund checks.

Will not provide them any access to:

• View, add, edit, and delete accounts.
• Reconcile.
• Journal Entry.
• Online Banking/Download Transactions
• Transfer.
• Deposits.
• Create Paychecks or Liability Checks.
• Add or edit tax agencies or rates.

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In Quickbooks people usually want to make use of three type of statements. They are

1. Income statement quickbooks or Quickbooks income statement
2. Quickbooks financial statement
3. Quickbooks profit and loss statement

Quickbooks Income statement

Income statement is also called as Profit and loss statement. It is used to measure the company revenue with respect to its expenses which will help to measure the profit.

This can be done either monthly quarterly and yearly.

Seeing this monthly can help to reduce the expenses thereby increase the profit.

Quickbooks financial statement

QuickBooks Pro allows you to generate financial statements from your business records without you having to do any manual calculations. You can adjust report columns and contents to show only the specific information you require. You can customize all your QuickBooks Pro reports in this way. You can also create statements for individual customers listing their transactions with your company for the previous month and their current outstanding balances.

Quickbooks profit and loss statement

Profit and loss statement is also called as Profit and loss statement.

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Quickbook working related quickbooks file extension below

File Extension	Stands for	Function
*.QBW	QuickBooks file format	The QBW format is associated with Intuit QuickBooks software. It uses QBW files to store financial data, templates, letters, logos, and images for a company.
*.QBB	QuickBooks Backup file format	QBB files are backups of QBW files which store a companies financial records, templates, logos, letters and images.
*.QBM	QuickBooks portable file	Compressed version of the QuickBooks company file. *.QBM files are ideal for sharing because of the smaller file size.
*.QBI	QuickBooks Image file	The *.QBI file "holds" transactions that have been written until they are posted to the hard drive
*.QBR	QuickBooks Report template	When you export the template for a memorized report, QuickBooks saves the file with a .QBR extension.
*.CNT	Help File Contents	Help file used in QuickBooks for Windows 5.0 and later
*.DES	Layout designer template export file	QuickBooks provides a variety of templates that you can use for your forms
*.v30	QuickBooks v 3.0 backup file	When user of QuickBooks for Windows 3.0 upgrades to a later version. This file may be copied or renamed with extension "QBB" to be restored into the user's current version of QuickBooks.
*.QBO	QuickBooks Online Bank Statement File	This type of file contains an electronic bank statement downloaded from a financial institution’s website.
*.INI	Initialization File	Is a config log file for QuickBooks.
*.LGB	Little Green Box	Is related to an SDK log file for QuickBooks.
*.QWC	QuickBooks Web Connector	This file contains encrypted information about 3rd party applications integrated with QuickBooks
*.QBP	QuickBooks Print file

Accountant related quickbooks file extension below

File Extension	Stands for	Function
*.AIF	Accountant's copy Import File	Created when Accountant's copy is exported; to be used for importing into user's company file
*.QBA	QuickBooks Accountant copy working file	File used for accountant's review
*.QBA.TLG	Transaction log file for the Accountant's copy	When you back up an accountant's review copy, QuickBooks starts a log of transactions that you've entered since the last time you backed up. In case of accidental loss of data, Intuit Technical Support can use your most recent backup in conjunction with the transaction log file to recover your data
*.QBX	Accountant's review copy (export file)	Backup made for Accountant's copy of user's company file. When Accountant restores this, it is an Accountant's Copy of the file.
*.QBY	Accountant's copy import file.	When your accountant is finished making changes in an Accountant's Copy, he or she provides you with a .QBY file to be imported into your company file.

Payroll related quickbooks file extension below

File Extension	Stands for	Function
*.1PA		Files used to create forms 940 and 941 (Quickbooks for Windows 4.0 through QuickBooks 2004)
*.QPD	QuickPay data file	Created by QuickPay version 3.0
*.TXT & *.SET	QuickPay data files	Used in QuickPay version 2.0/2.1
Prddesvr.exe, Product.fam, Perwin95.ini, Perrval.dll		These files are used for printing 940/941 forms.
Taxtbl.usa	integrated payroll tax table file
Qpconvrt.log		File is created/updated when a user upgrades to integrated payroll from QuickBooks with QuickPay. Contains any informational/warning messages logged during conversion.

Utility and Log related quickbooks file extension below

File Extension	Stands for	Function
*.AVI	Audio Video Interleave	A multimedia format that contains both audio and video data in a file. This is used in QuickBooks for "Show Me" files
*.IIF	Intuit Interchange Format file	May be created for importing lists and/or transactions
*.ND	QuickBooks Network Data File
*.RTP		Used for auto-patch
*.TLG	Transaction log file	Keeps track of changes to the file since the last backup.
*.WAV		Sound Advice files (used in CD versions of QuickBooks)
*.Qbwin.log		File is created/updated when a user runs verify and/or rebuild. Logs problems found/situations corrected
*.QBBackup.tmp		File created during failed online or scheduled backup with date and time stamp. Cannot be used to restore data.
*.Temp1234.qbt		File created during pass 1 of rebuild, and deleted automatically when rebuild is completed.
*.QBSDK.log		Logs for QuickBooks errors, and other services errors for such as web connectors.
*.QWC.log		Logs for Web Connector errors and process.
*.SyncManagerLogger.log		Logs for Sync errors and activities.
*.ECML		Stores installation license, and registration data

Intuit Statement Writer quickbooks file extension below

File Extension	Stands for	Function
*.QSM		ISW Statement file
*.QSS		ISW Appearance file
*.QST		ISW Template file

Fixed Asset Manager quickbooks file extension below

x will vary based on version i.e. QuickBooks 14.0 = F30

File Extension	Stands for	Function
*.Fx0		Compressed FAM data file. Stores asset data
*.Fx1		Stores system data
*.Mx0		Header file
*.FPx		Stores report data
*.FXR		FAM backup sync log file
*.FIM		Stores CSV import data headers

Fixed Asset Manager Data files have a specific naming convention followed by each version of QuickBooks

• QuickBooks 9.0 = F80
• QuickBooks 10.0 = F90
• QuickBooks 11.0 = F00
• QuickBooks 12.0 = F10
• QuickBooks 13.0 = F20
• QuickBooks 14.0 = F30

Full details can be found here

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Hints:

• Look at the Sales Tax checks and make sure that the effective date ( for period ending) is correct.
• You will be able to see the details of sales WITHOUT TAX in CUSTOM REPORT.
• Tax summary WITHOUT SALES DETAILS in TAX LIABILITY REPORT

For quickbooks sales tax liability report follow the below steps

1. Go to the Reports menu and click Vendors & Payables.
2. Click Sales Tax Liability.

Bingo! I hope you will be able to see the report. 

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Quickbooks Sales Tax Scenario 1:

You are selling products or service only under one sales tax setting. Eg., You are selling in districts / state / country which has only one sales tax.

Quickbooks Sales Tax Scenario 2:

You are selling products or service under multiple sales tax setting. Eg., You are selling in multiple districts / state / country which has multiple sales tax.

Quicks Tips on how to Configure Quickbooks Sales Tax

• Enable Sales Tax
• This can be done by going to "Preference" select "Sales Tax" : Under company preferences and select "YES" to the question "do you charge sales tax?"
• Add Sales Tax items
• Click on the "Add Sales Tax Items" and enter the details of the Jurisdiction and Tax Rate percentage.
• Create a sales tax group if you are under multiple jurisdictions
• Map the "Tax Code" and "Tax Item" to the customer by editing the customer and adding the mentioned details under additional info.
• Map "Tax Code" to the items

Detailed explanation can be found here. 

Check Quickbooks sales tax report post to check if everything is correct.

We are here to help you. Please call us anytime @ quickbooks support phone number

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